Do you ever feel like you come out of a meeting with little other than a mean case of pins and needles? That’s because sitting down for hours and listening to a person speak is pretty unnatural. It’s like you’re fighting every urge in your body to stay alert and active. So when you’re ultimately called upon for input 90 minutes deep – let’s just say you’re not alone if your a-game has fizzled out around the 15 minute mark.
It’s no surprise that many employees see meetings as a bit of a waste of time. It can feel like you’ve been yanked away from being productive to sit there twiddling your thumbs for a couple of hours.
We’ve rounded up the top tips for hosting the perfect meeting:
Is this really meeting worthy?
Businesses can get a little trigger happy with those Outlook meeting invitations. All too often, meetings are called just to make the business aware of a change. Although it can be useful to get everyone’s input all at once, ask yourself if this is the best use of company time. Would a group email with the opportunity to ask feedback in person suffice? If so, save the meetings for more interactive uses.
Define your objective
We all know those meetings that seem to last forever yet have no real focus. The best way to make sure you all leave with a feeling of accomplishment is to outline your objective from the get go. That way, from the calendar invite all the way through to the minutes, you’ll always know what you were there to achieve.
Leave phones at the door
Yes, we know, if you’re being taken hostage in meeting room 3 for an afternoon you want to stay on top of emails. However, it’s a known fact that meeting productivity drops when people are disengaged, which can lead to you being in there for longer than anticipated. For a quicker and more engaging meeting, leave your phones, laptops and tablets at the door.
Fuel your brain
Is there anything worse than your belly audibly rumbling in a quiet meeting room? Wouldn’t it be much more tolerable if you had some brain boosting snacks to pick at? M&M’s, Redbull and Doritos aren’t going to cut it here though, you do not want a sugar crash messing with your productivity. Grazing on healthy snacks throughout the day keep your brain operating at its best with only 25g of glucose in its system, so put down the sugary sweets!
Get everyone involved
Ever been in a meeting with no opportunity to give feedback, while someone else drones on? You start to wish you weren’t there and were back at your desk getting on with things. Keep everyone on their toes by taking a collaborative approach. Ask everyone in the room what they think to keep everyone engaged. Give them the opportunity to give updates to stop the room from stagnating.
And of course, having a bright and attractive meeting space doesn’t hurt either! We like to think our Steward Street Lofts have got this one down.